The Portrait Manager in BalfourTools

Learn the interface of the Portrait Manager in BalfourTools.

The features of the Portrait Manager are shown and described below. For information about how to use the Portrait Manager, please see the Using the Portrait Manager section.

1. Navigation Icons
   Displays on every page in BalfourTools and provides easy navigation to the Shortcut Toolbar, Home View, Pages, Content Manager, Portrait Manager, History and Setup.
2. Add Photos
   Adds a portrait or candid photo to the portrait collection.
3. Import Photos
   Imports portraits or associated data to the portrait collection from a PSPA disc or a location on your network or computer.
4. Delete All Portraits
   Deletes all of the portrait data and the portrait files from the project folder.
5. Show Omitted
   When checked, displays portraits that have been omitted from the portrait collection. Omitted images display with a red “X” in the thumbnail view and in italics in the list view, and do not appear on pages.
6. List Tab
   Displays a list of the portraits in the selected group.
7. Portrait Group
   Displays the groups and number of portraits in each group of the portrait collection.
8. Thumbnails Tab
   Displays thumbnail views of the portraits in the
   selected group.
9. Delete Group
   Removes a group from the portrait collection.
10. Add Group
    Adds a group to the portrait collection.
11. Group Tab
    Displays information about the selected portrait group.
12. Portrait Tab
    Displays information about the selected portrait.
13. Add Field
    Creates a field for all portraits in all groups. Note that the Portrait column must be active for fields to be added.
14. Delete Field
    Removes a field from all portraits in all groups.
15. Unlock/Lock Editing
    Click to unlock the portraits and portrait information for editing. When the editing is completed, click this icon to lock the portraits from further changes. When the portraits are unlocked for editing, the icon changes to an unlocked padlock. When the portraits are locked, the icon displays as a locked padlock.
16. Delete
    Removes selected portraits from the portrait group currently being displayed. This does not affect the portraits, only their membership in the selected group.
17. Omit
    Omits selected portraits from the selected group. Omitted portraits do not flow, but they remain available and can be restored later, if necessary.
18. Remit
    Stops omitting the selected portraits from the selected group and reintroduces them for flowing.
19. Change Picture
    Assigns a different portrait to the selected portrait.
20. Display
    Displays the portrait collection or group according to the field selected from the dropdown list. The field names correspond to the list that appears when the Portrait side of the bottom panel is active.
21. Navigation
    Shows the current page displayed. Use the navigation buttons to move to the next/previous, or first/last pages.
22. Portraits Displayed Message
    Shows the number of portraits displayed in the selected group. If the All group is selected, then the total number of portraits displays. Before flowing portraits, you must tag frames and text boxes to direct the software where to place your names and images. There are two ways to do this – tag existing frames or create and tag new frames. You must have a PSPA disk loaded before tagging spreads.
23. Proof Portraits
    Creates a PDF directory (thumbnail) proof of the
    selected portraits.